Business Operations Coordinator

Job Title: Business Operations Coordinator

Location: Seattle, WA

About Us:

At Just-Evotec, we believe that curiosity is the spark that drives innovation and success. As a forward-thinking team, we thrive on challenging the status quo, learning from each other, and pushing the boundaries of what’s possible. We're on a mission to create a place where curiosity isn't just encouraged, it’s celebrated.

Are you someone who asks questions, seeks answers, and isn't afraid to go deeper? #BeCureious with us and see where your curiosity can take you!

The Role:

We’re looking for a passionate and curious, Business Operations Coordinator to join our team. If you’re excited by new challenges, solving complex problems, and learning every step of the way, you might just be the perfect fit. In this role, you’ll have the opportunity to drive impactful projects, collaborate with bright minds, and explore uncharted territories.

As a Business Operations Coordinator at Just-Evotec, you'll have the freedom to ask the hard questions, think outside the box, and find creative solutions that push us forward. It’s a role where your curiosity will fuel both your personal growth and the success of the team.

What You’ll Do:

• Maintain and update project information in various systems to ensure data accuracy.

• Review new contracts for project set-up and customer invoicing details.

• Raise and issue invoices to customers for intercompany and external client invoicing processes.

• Manage the timesheet process to ensure employee time is accurately recorded against projects.

• Assist in managing client portfolios as part of the Order to Cash process.

• Lead the coordination of complex project activities, ensuring seamless integration across departments.

• Work closely with finance teams to provide support with month-end reconciliations.

• Assist Finance Analyst with maintaining and updating the sales order book for the group.

• Prepare documentation for yearly audits where applicable and assist auditors with queries.

• Support ad-hoc data analysis requests from project managers, business operations, and finance staff.

• Facilitate new employee orientation on project-specific time coding and operational functions.

• Document policies, procedures, and workflows for assigned areas of responsibility.

• Contribute to the continuous improvement of business operational workflows to enhance overall efficiency.

• Due to tight month-end deadlines, work flexibly during month-end periods.

• Mentor and train junior team members, fostering a collaborative and high-performance work environment.

Who You Are:

• Bachelor's degree in Business Administration, Finance, or a related field.

• Minimum of 3-5 years of experience in business operations, project management, or administration in the pharmaceutical or biotech sector.

• Strong analytical skills and attention to detail (i.e., Excel, Smartsheet, and/or Tableau).

• Excellent communication and interpersonal skills.

• Proficiency in project management and financial software (i.e., SAP or Workday).

• Ability to work independently and manage multiple tasks simultaneously.

Why Join Us:

• Growth Opportunities: We’re a company that believes in continuous learning and development. Whether it’s professional courses, mentorship, or new projects, we’ll help you grow.

• Flexible Work Environment: We offer flexible work options to help you balance your professional and personal life, whether that means working remotely or choosing a hybrid model.

• Inclusive Culture: We’re committed to building a diverse and inclusive environment where everyone’s voice is valued, and curiosity is encouraged.

• Innovative Projects: You’ll have the chance to work on groundbreaking initiatives and cutting-edge technology in an atmosphere where your curiosity is the key to success.

• A Place for Big Ideas: We don’t just talk about thinking outside the box—we throw the box away. If you’ve got ideas, we want to hear them.

Are You Still Curious?

If you’ve read this far, then chances are you’ve got a curious mind, just like us. So, what are you waiting for? Take the leap and apply today. We can’t wait to see where your curiosity leads you and how it will shape the future of Just-Evotec.

Let your curiosity guide your career. #BeCurious and explore the endless possibilities at Just-Evotec!

The base pay range for this position at commencement of employment is expected to be $80,000 to $91,000; Base salary offered may vary depending on individual’s skills, experience and competitive market value.

Additional total rewards include discretionary annual bonus, comprehensive benefits to include Medical, Dental and Vision, short-term and long-term disability, company paid basic life insurance, 401k company match, flexible work, generous paid time off and paid holiday, wellness and transportation benefits.

Evotec (US) Inc. is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, gender, age, disability, genetic information, gender expression, gender identity, national origin, religion, sexual orientation, or veteran status.